5 OUTLOOK PRODUCTIVITY HACKS INSIDE MICROSOFT O365

Efficiency matters in today’s fast-paced work environment. Maybe you are wondering how you can maximize the use of Microsoft O365 to aid you accomplish your tasks? What I could suggest is to master each application included in the bundle especially those apps that you’re consistently using day in, day out. Let’s be honest, most people are using Outlook, which is the industry standard for business email, calendars, and contacts; in fact the global total for the Microsoft Office suite is 1.1 billion and counting. Embrace Outlook’s web-based future. Microsoft Outlook 365 and other latest versions of the program shift a lot of of the email/calendar/contact infrastructure to a web-based read, where it’s accessible from any device. Microsoft’s Send email app for smart phones even makes exchanging fast notes between co-workers easy. Below are some of the tips and tricks to maximize productivity and enhance the efficient use of this super handy program. 

1. “Sticky notes” for quick reminders. 
Use notes to jot down important informations, ideas, reminders, and anything you would write on paper. Of course you can leave notes open on the screen while you work same as our popular stick note. This is convenient when you are using notes for saving those infos that you might need later. Press Ctrl + Shift + N from anyplace within the Outlook interface to form a brand new note which will be dragged and positioned anyplace on your screen. 

 2. Organize your emails into folders. 

Managing e-mail is a daily struggle for many people. It seems like time consuming in the beginning but this will benefit you in the long run. In Microsoft Outlook 365, you can create a structure of folders for organizing emails; you can create new folders or rename, move, or delete existing folders. You can also set up rules so that it will automatically moves messages into folders depending on conditions that you specify. 

3. Take advantage of Outlook’s easy email templates.
If you find yourself composing the same kind of message over and over again, save one of the emails as a template so that you can quickly reference it in the future. Go to File > Save As… > Outlook template…, then click on items > select Form… > User Templates once you’re able to place that pre-saved type to use. 

4. Save vital emails, calendar events, and notes as files on your desktop. 

This not solely helps to contour your inbox however conjointly permits you to access crucial messages and events even faster. Simply drag the item e.g. email, calendar entry, or other note on to your desktop or into a folder, or click File > Save As if you’d like to save it in a specific file format. Then, once you want to access it, double click and it will automatically open in Outlook. 

5. Schedule delivery of an email. 

Want to compose a message currently however send it later? Outlook makes it easy for you. Write your email, then go to options…> delay delivery > do not deliver before, and then specify the time and date you would like it to be sent out.